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PROPANE BUYERS CLUB

 

SUBURBAN PROPANE BUYERS CLUB

Tank Owners Customer Application PDF
Rental Tank Customer Application PDF

Eligibility for Current Co-op Members

Co-op members who are current with their membership equity payments are eligible to join our Propane Buyers Club at no extra charge, and buy discounted propane at our negotiated price with Suburban Propane.
To be a current member, you must have joined the co-op and either paid at least $50 of membership equity in the past 12 months or reached the full-share membership level of $300.

To join the co-op, see the details below in the How it Works section.
Note that because members realize significant savings from participating in the Propane Buyers Club, we encourage you to support the co-op by paying into your membership equity up to the full-share amount of $300 as quickly as you can.

Program Benefits

  • Discounted price on propane based on a fixed margin above the “laid-in cost” to Suburban Propane.
  • Deeper discount if you live within 25 miles of Point Arena (roughly Albion to Sea Ranch).
  • Choice of customer-owned or rented propane tank.
  • Discount for automatic delivery.
  • Discounts for military veterans and for referrals of new customers.
  • Sales tax exemption for residential and agricultural use of propane fuel.

Discounted Price for Propane Based on Location of Service

Co-op members in the Propane Buyers Club receive a discounted price by Suburban Propane based on a fixed margin above their “laid-in cost” of propane. That laid-in cost is based on the refinery price for propane paid by the State of California. Then, the fixed margin varies by distance from the co-op of the delivery address of the propane tank.

  • Delivery within 25 miles of the co-op will receive propane at $1.10 over the laid-in cost to Suburban Propane (25 miles from the co-op includes Albion to Sea Ranch).
  • Beyond 25 miles from the co-op in Point Arena will be $1.60 over the laid-in cost.

Note that your discounted price will depend on the delivery date to your tank and vary because of changes in the commodity price paid by Suburban Propane for propane (liquified petroleum gas, not natural gas).
You can estimate your propane price by finding the refinery price on the web here.

That web page shows several weekly fuel postings in a Word document for each date range. Pick the most recent date range and open the document. Then look for the TARGA – San Francisco rate. Remember, the laid-in cost to Suburban is about $0.10 more than the refinery price. Keep that in mind when attempting to estimate your fuel price based on the fixed margin cost.

Choice of Service: Customer-Owned Tank vs Rented Tank

Note that the customer application forms are different depending on whether you already own a propane tank or will rent a tank from Suburban.

Customer-Owned Tank

If you already own a propane tank, then Suburban will charge a $50 one-time fee for a safety test prior to delivering propane. There is no monthly tank fee.

Rented Tank

If you choose a rented tank, then Suburban will charge a monthly $65 rental fee and connect a Suburban tank. If you are already a Suburban customer, then you would continue to use that tank. If you either have no propane tank or are using a competitor’s tank, then Suburban will move the competitor’s tank aside, transfer the remaining fuel into the new tank, install a new regulator, and conduct a leak and safety test of the gas lines. You do not have to use up the gas in your old tank. You can then call your old supplier to pick up their tank.

Automatic Delivery Discount

Co-op members choosing “Automatic Delivery” will be granted a discount of $0.15 per gallon. The tank is then filled periodically to 80% of its capacity.

Sales Tax Exemption

There is no sales tax charged on the propane for agricultural use or residential/household use with a signed Exemption Certificate. This form is included in the application packet.

Additional Services from Suburban Propane

Some additional values Suburban Propane provides:
1. 24-hour emergency service
2. Online bill pay
3. Circle of Friends Program: 35 gallons FREE (visit this Circle ofFriends Program form on the web)
4. Military Discount, one-time fuel credit (see this Military Discount form on the web)

 

How it works:

1. Join the Co-op

If you are already a co-op member, remember your co-op member number.

If you haven't joined, then complete a membership application form at the co-op or by printing the form from our website. The form is available in PDF format here. You need to pay the initial membership equity of $50 either at the register or by mailing a check. The cashier will assign your co-op member number. If you mailed your form, then we will send a confirmation message by email with your co-op member number.

2. When you have your co-op member number, fill out Suburban's application.

You MUST add your co-op member number on the upper right-hand corner of the Suburban application.

3. Also fill out the Sales Tax Exemption Certificate.

Propane is not taxed when customers do not have natural gas available at their home. Propane for business use is always taxed.

4. Mail the Suburban application

Suburban Propane
1210 N. Main St.
Fort Bragg, CA 95437
You may also fax it to them: 707-263-0169
You can email them as well! bcanepa@suburbanpropane.com
If you need to confirm receipt of the application, call the Lakeport office: 707-263-5428.

5. Suburban will contact you to plan the tank switch.

If you are already a Suburban customer or own your own tank, a new tank won't be necessary and you can start buying at the new price any time.

If choose to rent a tank, Suburban will bring your new tank and handle the installation; then you can call your old supplier to have them pick up their tank.

6. You will be billed at the new price.

Additional Information

If your co-op membership is not kept current, Suburban will charge you their regular rate. To be current, a co-op member needs to pay at least $50 equity within the past 12 months until you reach the $300 full-share level.

If you don't meet Suburban's credit requirements, you may still purchase propane, but Suburban will ask you to pay at the time of delivery.
If you are on automatic-fill and run out of gas, there will be no charge to bring gas to you right away and re-light your pilots. If you are not on automatic-fill and run out, you will be charged $75 if you can wait until your area's regular weekly delivery day. For immediate service on other days, the charge is $175 for special gas delivery and pilot re-lighting. Don't run out of gas — watch the gauge. This requirement is similar to other companies' agreements.

There is an “early termination fee.” The fee only applies to new customers who receive the benefit of a new tank installation at no charge. The fee is not charged if the property is sold or you move, as long as Suburban's tank remains in place to supply the new resident, whether or not the new resident decides to buy from Suburban. If you already have a Suburban tank you are excluded; however, any early termination fee you may have originally agreed to still applies. Tank owners will have no early termination fee.

Further Information

If you need further information, please contact either the co-op or Suburban Propane:

Natalie Cortese, General Manager
Arena Market & Cafe
707-882-3663

Brian Canepa, Outside Sales Manager
Suburban Propane
916-947-4282

 


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